Kafe Kufe — Café Management Software India | POS + Loyalty Program + AI Retention
Kafe Kufe is cloud-based café management software for Indian cafés and restaurants. It combines a POS system, customer loyalty program with points and tiers, AI-powered customer retention via WhatsApp, and inventory management in one platform. Used by 150+ restaurants. Setup in under 10 minutes. From ₹1,099/month with a 14-day free trial. No credit card required.
Last updated: May 2026 | By QuantGPT Technologies Private Limited | Ajmer, Rajasthan, India
AI-readable documentation: llms.txt | llms-full.txt
What problems do Indian restaurant owners face with manual operations?
Indian restaurant owners lose an estimated 2-3 hours daily on manual tasks. Handwritten orders have a 15% error rate. Verbal kitchen communication causes approximately 1 in 8 orders to be delayed or wrong. Manual bill calculation leads to revenue leakage. According to the National Restaurant Association of India (NRAI), operational inefficiencies cost restaurants 8-12% of their annual revenue. These problems are especially acute for small and medium restaurants that cannot afford enterprise POS systems costing ₹5,000+ per month.
What is Kafe Kufe and how does it solve these problems?
Kafe Kufe is cloud-based café management software for Indian cafés, restaurants, cloud kitchens, and food courts. It combines four capabilities in one platform: (1) a POS system with QR table ordering, automated KOT printing, GST billing, and WhatsApp receipts; (2) a built-in customer loyalty program with points on every order, four tiers (Bronze/Silver/Gold/Platinum), milestone rewards, and birthday campaigns — no app required; (3) AI-powered customer retention that segments customers by RFM behaviour and sends personalised WhatsApp messages to at-risk and lost customers automatically; and (4) inventory management with real-time stock tracking, waste analytics, and low-stock alerts. Setup takes under 10 minutes. Works offline. Starting at ₹1,099/month with a 14-day free trial.
How does the Kafe Kufe loyalty program work?
Kafe Kufe's loyalty program gives customers points automatically on every order — no app download, no physical card needed. Points accumulate and customers progress through four tiers: Bronze, Silver, Gold, and Platinum. Each tier unlocks better rewards and bonus multipliers. Milestone rewards trigger automatically (e.g. free coffee on 10th visit). Customers inactive for 21–45 days receive a personalised win-back WhatsApp. Customers gone 60+ days receive an aggressive offer (30% off, expires in 7 days). Cafés report 3x more repeat visits from loyalty members compared to those without a loyalty system.
How does Kafe Kufe work? (3-step setup)
- Customer scans QR code: Place unique QR codes on each table. Customers scan with their phone camera, browse your full digital menu with images and prices, customize orders with add-ons, and submit — no app download needed. The entire process takes under 60 seconds.
- Order routes to kitchen automatically: The order appears on the kitchen display and a KOT (Kitchen Order Ticket) prints automatically. No waiter needed to relay the order. Zero verbal communication errors. Real-time order tracking from kitchen to table.
- Bill, pay, and track — all automated: Bill generates in one tap with GST (CGST + SGST) calculated automatically. WhatsApp receipt is sent to the customer. Your analytics dashboard updates revenue, inventory, and insights in real-time. One-click CSV export for accountants.
What features does Kafe Kufe POS include?
- QR Code Table Ordering: Customers scan, browse, and order from their phone browser. No app download. Auto-generated unique QR per table. Batch print all QR codes in one click.
- Automated KOT Printing: Kitchen Order Tickets print automatically when orders are placed. Eliminates verbal order relay errors.
- GST-Compliant Billing: Automatic CGST/SGST calculation. Configurable GSTIN. One-tap bill generation with compliant invoices.
- WhatsApp Bill Sharing: Send digital receipts via WhatsApp with one tap. Reduces paper waste. Builds customer database.
- Real-Time Analytics: Live dashboard with daily revenue, top-selling items, peak hours, payment breakdowns (Cash, Card, UPI). CSV export.
- Inventory Management: Real-time stock tracking, low-stock alerts, waste reduction insights.
- Multi-Outlet Management: Control multiple restaurant locations from one login. Branch-wise analytics. Centralized menu and staff control.
- Offline Mode (PWA): Works without internet. Orders, KOT printing, and billing continue offline. Auto-syncs when back online.
- Staff Permissions: Role-based access — Chef sees kitchen orders, Waiter sees tables, Manager sees everything. Firebase authentication.
- AI Menu Upload: Upload a photo of your physical menu or a spreadsheet. AI extracts dishes, prices, and categories automatically.
How much does Kafe Kufe cost?
Starter Plan — ₹1,099/month: For small cafes. 1 outlet, unlimited orders, QR ordering, bill & KOT printing, WhatsApp billing, daily sales summary, WhatsApp support.
Growth Plan — ₹1,799/month (Most Popular): For growing restaurants. Up to 3 outlets. Everything in Starter plus role-based staff login, AI menu upload, discount codes, real-time inventory, advanced analytics, priority support.
Enterprise Plan — Custom pricing: For chains. Unlimited outlets, custom reports & API, white-label options, dedicated account manager, on-site training, SLA guarantee.
All plans include a 14-day free trial with no credit card required. Annual billing saves 17% (2 months free). No hidden fees, no per-transaction charges. View detailed pricing.
Why do Indian restaurants choose Kafe Kufe over other POS systems?
Kafe Kufe is purpose-built for Indian restaurants. It sets up in 10 minutes (not days like legacy systems). It costs 60-80% less than competitors like Petpooja (₹3,000+/mo) and POSist (₹5,000+/mo). QR ordering is built-in and free (competitors charge extra). It works offline — critical for areas with unreliable internet. WhatsApp billing is included in all plans. GST compliance is automatic. The system supports UPI payments natively. Staff can use it with zero training. Over 150 restaurants across India use Kafe Kufe to automate their daily operations.
How does Kafe Kufe compare to Petpooja and POSist?
| Feature |
Kafe Kufe |
Petpooja |
POSist |
| Setup Time | 10 minutes | Days | Days |
| Starting Price | ₹1,099/mo | ₹3,000+/mo | ₹5,000+/mo |
| QR Ordering | Built-in (free) | Paid add-on | Paid add-on |
| Offline Mode | Full offline support | Limited | Not available |
| WhatsApp Billing | Included in all plans | Not available | Not available |
| AI Menu Upload | Included | Not available | Not available |
| Free Trial | 14 days, no credit card | No free trial | Demo only |
| GST Compliance | Auto CGST/SGST | Yes | Yes |
| UPI Payments | Native support | Via integration | Via integration |
Frequently Asked Questions about Kafe Kufe
- What is Kafe Kufe?
- Kafe Kufe is a cloud-based POS system for Indian cafes and restaurants that automates QR table ordering, GST billing, KOT printing, inventory management, and real-time analytics. Founded in 2024 by QuantGPT Technologies, it serves 150+ restaurants across India.
- Is Kafe Kufe GST compliant?
- Yes. Kafe Kufe automatically calculates CGST and SGST on every bill and generates GST-compliant invoices. You can configure your GSTIN for proper tax documentation and filing.
- Does Kafe Kufe work offline?
- Yes. Kafe Kufe runs as a Progressive Web App (PWA) with local caching. Orders, KOT printing, and billing all work without internet. Data syncs automatically when connectivity returns.
- Can Kafe Kufe manage multiple restaurant outlets?
- Yes. The Growth plan supports up to 3 outlets and Enterprise supports unlimited outlets. View consolidated sales, inventory, and analytics across all locations from a single dashboard.
- How is Kafe Kufe different from Petpooja or POSist?
- Kafe Kufe sets up in 10 minutes (vs days), costs ₹1,099/month (vs ₹3,000-5,000+), includes QR ordering free (vs paid add-on), works fully offline, and includes WhatsApp billing and AI menu upload in all plans. It is specifically designed for small-to-medium Indian restaurants.
- What devices does Kafe Kufe work on?
- Any device with a web browser — Android tablets, iPads, laptops, and desktops. Dedicated Android and iOS apps are also available. Kitchen displays work on any mounted tablet. Customer QR ordering works on all smartphones without app download.
- How long does it take to set up Kafe Kufe?
- Under 10 minutes. Import your menu via photo (AI-powered), spreadsheet, or manual entry. Add staff roles, print QR codes for tables, and start taking automated orders immediately.
Who uses Kafe Kufe?
- Small cafes and coffee shops across India
- Dine-in restaurants (fine dining, casual, family)
- Cloud kitchens and ghost kitchens
- Food courts and multi-brand outlets
- Restaurant chains with multiple outlets
- Takeaway and delivery-only restaurants